Posted by Nixon
26 April, 2019

We’re looking for an enthusiastic and proactive Studio and Finance Coordinator to join our established team based in Hayle, Cornwall. The successful candidate will be a cheerful, confident communicator with excellent attention to detail and will have either a proven financial background or a natural aptitude for numbers.

£17,000-19,000 pro-rata, depending on experience
Likely 20-25 hours per week
Flexible working hours considered

We anticipate that this will be a part-time role, working up to 20-25 hours per week. Our typical working day is 9am-5.30pm and we’re happy to discuss flexible working hours within this.

Day-to-day tasks are detailed below, and are split between maintaining the smooth running of the studio and providing finance and accounting support to the project management team and directors. 

Customer service

  • Answer the phone, transfer calls and take messages.
  • Welcome clients to the studio and organise refreshments.
  • Maintain and update client and supplier contact details in our CRM.  
  • Ensure all new business leads are responded to in a prompt and professional manner.
  • Monitor several email accounts. 

Studio

  • Take responsibility for organising and maintaining the efficient running of the studio, e.g. phones, printers, stationery, supplies, banking, post, utilities, insurances, health and safety, recycling and archiving. 
  • Keep a record of staff holidays, training and sickness. 
  • Help to make the studio a welcoming and creative environment, keeping the space tidy and prepared for meetings.
  • Contribute to our positive work environment.
  • Look after the archiving of projects and printed work.

Accounting

Quotes & jobs

  • Record and track staff time against the relevant job each day.
  • Working alongside the project management team, lead on taking responsibility for maintaining effective filing systems to track client retainers, domains, hosting accounts, expenses, software costs, supplier invoices and studio bills. 

Reporting

  • Assist the project management team and directors by producing regular financial reports to keep track of billable hours, profitability, overspend and new business forecasts. 

Finance

  • Work within our accounting software, Xero, and maintain daily reconciles.
  • Prepare and send client invoices, and export to accountancy software.
  • Reconcile the company credit card and post to Xero.
  • Keep a record of client payments and follow up with debtors by phone and email on a weekly basis. 
  • Pay suppliers and team expenses, and maintain petty cash.
  • Purchase ledger invoices.
  • VAT returns.
  • Monthly salaries in conjunction with our accountants.
  • Overseeing pension contributions and updates.

Teamwork

  • Uphold the Nixon Design ethos in all client interactions. 
  • Be an active part of the team, building good working relationships and acting professionally in all business matters. 
  • Arrange and attend studio events and team socials. 
  • Support the marketing team with events and mail outs. 
  • Help to keep the Nixon Design website up-to-date. 
  • Support other team members with ad hoc tasks as required.

Skills and experience

  • Aptitude for numbers and problem solving. 
  • Capable of working calmly under pressure.
  • Happy working under own initiative with a proactive attitude.
  • Proficient using MS Office Word, Excel and Google Mail.
  • Ideally, experienced in using Mac software.
  • Experience using customer relationship management systems.
  • Bookkeeping or accounting experience.

Why you’ll love it here

  • Beautiful converted-warehouse studio in Hayle, a stone’s throw from the beach.
  • Designer workspace in Clerkenwell, London’s creative hub.
  • Team social fund and regular team lunches.
  • Flexible 24 days’ holiday, plus bank holidays (pro-rata).
  • Dedicated training and conference budget, plus peer-to-peer training.
  • Amazing team of 12, including designers, developers, copywriters and project managers.
  • Knowledge sharing encouraged with regular workshops, talks and sharing lunches.
  • A relaxed working environment.
  • Tea, coffee, juice and fresh fruit provided. 
  • Strong work/life balance ethos.

How to apply

If you think you’d fit in here, please send an email (stating the position you are applying for) with a CV and covering letter to jobs@nixondesign.com.

Closing date

The closing date for applications is Friday 24th May. 

Strictly no agencies, please.